Administrative Assistant 6 – WCE, Temporary Special Funded job vacancy in Macomb Community College – Jobs in Warren, MI 48092

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Job Details
Company Name : Macomb Community College
Company Location : Warren, MI 48092
Job Position : Administrative Assistant 6 – WCE, Temporary Special Funded
Job Category : Jobs in Warren, MI 48092

Job Description :
***PLEASE VISIT https://jobs.macomb.edu/postings/5374 TO COMPLETE FULL JOB APPLICATION ***
Position InformationJob Title: Administrative Assistant 6 – WCE, Temporary Special FundedBargaining Unit: Non-AffiliatedAssignment Location: MTEC
Job FunctionSupport the corporate training channel of the department with special attention to the General Motors Projects.
Job Responsibilities· Communicate with internal departments (Enrollment, Instructional Technology & Online Learning, Financial Services, Graphics & Printshop) as well as external agencies: GM & their supplier companies, PSI exam proctoring company.· Will be expected to gain a specialized knowledge of General Motors Global certification program requirements.· Coordinate registration preparation for national and international students, space reservation, GM specific equipment, publications and accounting for all General Motors program courses including on-ground, ONLINE and Global CIB.· Collect data for reports including excel spreadsheet of all certifications: GM employees & suppliers.· Provide report of all certifications to WCE-EAT project lead, General Motors Learning Center and General Motors Coordinator of Supplier Information.· Maintain accurate project/program information systems and accounting of activities including reports.· Ensure proper grading & credentialing of students through Enrollment department.· Collaboration with Enrollment to ensure students are connected to Canvas.· Train part time support staff as needed for GM processing and operations.· Assist with building GM courses, creating student records and Macomb ID numbers.· Completing student registrations and transferring students in Augusoft Lumens registration system.· Assist with Purchase Orders, Course Scheduling and Assisted Registration· Maintains and improves upon the full range of record keeping for GM programs.· Coordinates major activities related to office procedures and general office duties such as printing of certificates, bulk mailings, managing of GM training manuals and supplies.· Will be expected to learn operations and activities of the WCE-EAT and of the College, as needed· Will be expected to know or learn and use Datatel Colleague and MS Office programs including, but not limited to Word, Excel, Outlook, PowerPoint, OneNote, Planner, MS Teams. Additionally, will be expected to learn and use other software packages utilized within the department· Process RFAL’s related to any GM non-faculty or NBU personnel.· Must have a demonstrated service attitude, including the ability to communicate effectively with others in areas both directly and indirectly related to College and departmental business at a professional level· Must be able to solicit and obtain cooperation of others as well as the ability to manage time and people· Schedule classrooms for WorkKeys testing· Responsible for collecting, depositing and recording transactions of all charge cards, checks and cash received for classes or services provided by WCE-EAT.· Provides corporate clients/students with electronic receipts for all financial transactions.· Review, maintain, respond and forward as appropriate all GM items related to the departments email inbox.· Must be able to evaluate and transfer data accurately.· Must show highest level of accuracy in providing certifications/credentials to candidates.· Ability to efficiently utilize Daily Registration Reports and other reports as required.· May provide general information to international companies or constituents of the college related to GM and corporate customized courses/programs.· Other duties as assigned.
SUPERVISION RECEIVED: Reports to WCE-EAT Director. Takes direction from lead of GM projects.SUPERVISION GIVEN: May provide direction to GM part-time staff as assigned.
EducationAssociate degree requiredorHigh school Diploma /GED with three years or more related work experience.Preliminary QualificationsThree years or more related experience.
Preferred QualificationsCompetent in MS Office applications including MS Office 365 (Outlook, Word & Excel). Must have good analytical, planning and organizational skills. Must have solid written and verbal communication skills. Must be able to function as a team member. Competent in Ellucian’s Colleague and Augusoft Lumens.Knowledge, Skills and AbilitiesHighest level of accuracy required. May handle information regarding guarded access, including but not limited to student records, grade rosters, personnel files, etc. Must be able to deal with multiple tasks at one time.
LENGTH OF EMPLOYMENT: Open ended depending on project funding.Physical DemandsRequires travel between campuses and off-campus locations. Multi-campus responsibilities. Blended working environment, virtual and on-site.Work Hours 40 hours, may include evening overtime or comp time hours during peak periods or related activities.
Position Level: 6Salary $41,521 – $54,295 (2021-22 salary range) Maximum salary upon new hire $41,521 – $43,839
Posting Detail InformationPosting Code AS407POpen Date 05/26/2022Close Date 06/02/2022
Special Instructions to Applicants
EEO StatementAs an equal opportunity employer and learning institution, Macomb Community College recruits, hires and promotes for all positions without regard to race, religion, color, national origin, sex, age, or handicap. All employment decisions are based on the qualifications of each individual. No person shall be denied equal treatment as a result of a College practice or policy. The College is committed to racial, cultural, and ethnic diversity.Auxiliary aids and services are available upon request to individuals with disabilities. Michigan Relay Center 1.800.649.3777 (Voice and TDD).
***PLEASE VISIT https://jobs.macomb.edu/postings/5374 TO COMPLETE FULL JOB APPLICATION ***
Job Type: Full-time
Pay: Up to $43,839.00 per year
Schedule:
8 hour shift
Work Location: One location