Executive Administrative Assistant.US-HDQ.012 job vacancy in Integra LifeSciences – Jobs in Princeton, NJ 08540

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Job Details
Company Name : Integra LifeSciences
Company Location : Princeton, NJ 08540
Job Position : Executive Administrative Assistant.US-HDQ.012
Job Category : Jobs in California

Job Description :
Overview:

Responsibilities:

SUMMARY DESCRIPTION

This position will support the Corporate Vice President, Global Regulatory Affairs, performing administrative and basic coordination tasks to help facilitate efficiency of the Global Regulatory Affairs organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.

Provide administrative support to CVP Global Regulatory Affairs and direct reports as needed.
Maintain and manage calendars to schedule meetings internally and externally worldwide.
Coordinate and arrange meetings, prepare agendas, reserve and prepare facilities for presentations and meetings and arrange luncheons.
Maintain and update systems and processes related to purchase orders, CAPAX.
Coordination of travel arrangement (including air, rail, car and hotel) for CVP and direct reports.
Process expenses reimbursements using Concur.
Preparation (gathering, collating and organizing), distribution and filing of standard weekly, monthly, quarterly reports, presentations and documents.
Schedule and assist with IT for quarterly Global Regulatory Affairs Town Hall meetings.
Prepare and maintain Word, Excel, Visio and Power Point documents and presentations, as well as Organizational Charts for the leadership team.
Complete registrations for professional meetings, seminars and workshops.
Maintain and order supplies for daily use for department.
Support and/or manage new employee set-up (e.g. preparing and submitting New Employee form to GAC, preparation of Training File folder)
Handle special projects and various other administrative duties as may be assigned from time to time.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Qualifications:

The requirements listed below are representative of the knowledge, skill, and/or ability required for this position.

Education:
High school education, college degree preferred.

Experience:

Minimum of 5 years of executive support experience.
Exceptional verbal and written communication skills; strong attention to detail.
Ability to multi-task while still exhibiting good judgment and poise in a fast-paced environment.
Schedule flexibility, including the ability to work outside of regular business hours as the workload may require.
Utmost discretion with confidential information.
Detail oriented with excellent proofreading and typing skills.
People-oriented personality with outstanding interpersonal skills and an ability to communicate in a positive manner with employees, customers, suppliers, and other business associates of Integra LifeSciences.
Ability to set priorities for assignments and assure deadlines are met.
Ability to work independently and solve problems without micromanagement.
Flexibility to learn new technical skills and adapt to new and changing responsibilities
Punctuality and reliability.
Ability to work as part of cross-functional teams and effectively influence colleagues and outsiders to solve problems.
Capability to represent the Company in a mature, professional manner and uphold the highest standards of ethical business practices and socially responsible conduct in all interactions with stakeholders of Integra LifeSciences.
Proficiency in Microsoft Office Suite
Familiarity and/or experience with Oracle or SAP for creation of requisitions and purchase orders and Concur for the creation of travel & expense reports

In an effort to minimize the spread of the coronavirus and to protect our employees, all new hires in the US and Puerto Rico will need to be fully vaccinated for COVID-19 in order to be considered for employment with Integra LifeSciences, unless eligible for an accommodation as provided by law.