PAYROLL ANALYST job vacancy in University of Washington – Jobs in Seattle, WA 98195

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Job Details
Company Name :
University of Washington
Company Location :
Seattle, WA 98195
Job Position :
Job Category :
Jobs in California

Job Description :

As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position,
click here.

As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.

UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.

The Departments of Neurological Surgery and Neurology has an outstanding opportunity for an Administrator of Operations. The purpose of our administrative team is to deliver a reliable, trusted administrative infrastructure, allowing our department to excel in clinical, research, and education initiatives to advance the future of the neurosciences and its vision is to succeed in propelling our departments to national renown for their work in furthering the neurosciences. In our work we value: Inclusion, Equity, Integrity, Accountability, and Personal Drive.

Payroll & Leave Management 50%

This position is responsible for managing the annual $45 million-dollar payroll units in the Department of Neurology and Neurological Surgery by independently performing statistical and data analysis, making financially sound decisions, proposing creative solutions, and creating departmental controls and procedures.

Exercising independent judgement and advanced accounting skills, the payroll specialist researches a variety of payroll and leave problems/questions and proposes successful and fiscally responsible solutions ensuring financial stability across the departments’ budgets.

Manage all compensation structures, policies and procedures; analyze, recommend and make changes in compensation and distributions including X/Y/Z salary shifts, costing allocations, hospital funding, and physician allotment funds.

Works with faculty and staff on leave options and educates them/supervisions them on FMLA, PFML, unpaid leave of absences, permanent FTE changes, and other leave options based on the corresponding employment unit (faculty, classified staff, professional staff and/or post-doctoral scholars).

Reports and Analysis 20%

Develop and implement centralized tracking mechanisms to monitor and report on the status of all payroll components and compensation elements for 300+ faculty, staff and trainees.

Prepare reports, financial statement information, and perform comparative analysis

Lean Process Improvement 20%

Develop strategic plans and internal controls and policies for goals for payroll and leave management by independently conducting in-depth analyses to generate improvements and ensure best practices to meet UW, State and federal regulations

Create, develop and implement training programs for the department for best practices around related to payroll and leave management; train department managers, staff and trainees; develop and update how to guides and other documents on the Departments’ intranet pages and internal standard operating procedure repository.

Identify departmental needs, recommend changes, and design and implement improvements to workflows for payroll and leave management.

Responsible for training and providing updates to internal procedures and processes to other Department managers/supervisors, staff and trainees.

Other Duties as Assigned 10%


The minimum level of education required: Bachelor’s Degree in: Business, Finance Accounting, or other similar field.

The minimum level of experience required: two years experience

Other Skills & Qualifications:

Lean process improvement experience and/or certification in Six Sigma Lean Process Improvement

Strong analytical and attention to detail

Excellent communication and customer service skills

Excellent problem solving skills

Knowledge of and familiarity with University policies, procedures, and systems (Workday, FIS, CTM)

Knowledge of Washington State employment law and University of Washington human resource, payroll, leave policies

Payroll, time and leave, HR experience in an academic setting

Some understanding of the fellow appointment and management processes within the School of Medicine at the University of Washington and relationships with outside institutions (Seattle Children’s Hospital, Seattle Children’s Research Institute, Fred Hutchinson Cancer Research Center, etc.)

Working Conditions:

The typical work schedule is 8a to 5p, M-F, but is not always fixed and workload does vary. The incumbent’s first responsibility is to complete tasks rather than keep to a fixed schedule. Flexibility in schedule and intensity of work is necessary.

This position requires up to 3 days of on-site work each week at one of the department’s clinical locations (HMC, UWMC, SCH). The number of days of on-site work each week is subject to change with department needs and the health recommendations from the UW.

Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.

Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your “My Jobs” page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.

Applicants considered for this position will be required to disclose if they are the subject of any substantiated findings or current investigations related to sexual misconduct at their current employment and past employment. Disclosure is required under Washington state law.

Committed to attracting and retaining a diverse staff, the University of Washington will honor your experiences, perspectives and unique identity. Together, our community strives to create and maintain working and learning environments that are inclusive, equitable and welcoming.

The University of Washington is a leader in environmental stewardship & sustainability, and committed to becoming climate neutral.

The University of Washington is an affirmative action and equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, national origin, age, protected veteran or disabled status, or genetic information.
To request disability accommodation in the application process, contact the Disability Services Office at 206-543-6450 or
Governor Inslee’s Proclamation 21-14.2 requires employees of higher education and healthcare institutions to be fully vaccinated against COVID-19 unless a medical or religious exemption is approved. Being fully vaccinated means that an individual is at least two weeks past their final dose of an authorized COVID-19 vaccine regimen. As a condition of employment, newly hired employees will be required to provide proof of their COVID-19 vaccination. View the Final candidate guide to COVID-19 vaccination requirement webpage for information about the medical or religious exemption process for final candidates.

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